Privacy Policy

1. Introduction

One of our main priorities is the privacy and security of our users. This Privacy Policy outlines our policies and procedures on the collection, use, and disclosure of your information when you use TimeCoPilot and tells you about your privacy rights and how the law protects you. We respect your privacy and are committed to protecting your personal data.

2. Information Collection and Use

We collect only the essential information required to provide you with our services. This includes:

3. How We Use Your Information

At TimeCoPilot, we respect your privacy and are committed to protecting it. We collect information strictly necessary to provide our services and do not gather any data unless explicitly provided by you, our user. With your consent, the information we collect is used to comply with legal obligations, protect your rights, and to efficiently deliver the services you have requested. Here is how we responsibly use the information you entrust us with:

• Facilitating the creation and security of your account on our platform
• Enabling the delivery and personalization of the services according to your preferences and requests
• Communicating important account and service information to you, including confirmations, technical notices, updates, security alerts, and support and administrative messages
• Responding to your comments, inquiries, and customer service requests to ensure a seamless user experience
• To monitor and analyze usage and trends to improve user experience
• To detect, prevent, and address technical issues and security vulnerabilities
• To comply with legal obligations and enforce our terms

Please rest assured that aside from the necessary data for authentication and storage of your personal content within our app (as otherwise every time you came back, all your schedules, notes, and todo lists would be gone), we do not collect any additional personal data. Your privacy is our top priority, and we are dedicated to safeguarding it.

4. Data Storage and Security

We take the security of your data very seriously. We use AWS Amplify and other cloud services to store and process your data. We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. While we strive to use commercially acceptable means to protect Your Personal Data, we acknowledge that no method of transmission over the Internet or electronic storage is 100% secure.

5. AI Features and Data Processing

TimeCoPilot includes AI-powered features to help you manage your calendar, todos, notes, and goals. Here is how we handle your data when you use AI features:

• Privacy First: Your content processed by AI features remains private and secure. We do not sell, share, or use your data to train AI models.
• Data Processing: When you use AI features, relevant content (such as your todos or calendar events) is processed to generate helpful responses. This processing is done securely and solely to provide you with the AI functionality.
• No Unauthorized Access: Only you can access your data through the AI assistant. Your conversations and content are not accessible to other users or third parties.
• Token Usage: We track AI token usage for billing purposes only. This usage data is associated with your account to manage your subscription limits.

6. Payment Information

If you subscribe to a paid plan, we collect payment information to process your subscription:

• Payment Processor: All payments are processed securely through Stripe, a PCI-compliant payment processor. We do not store your full credit card number on our servers.
• Information Collected: We receive limited information from Stripe, including the last four digits of your card, card type, and billing address for record-keeping and customer support.
• Subscription Data: We store your subscription status, plan type, and billing cycle to manage your account and provide the appropriate service level.

For more information about how Stripe handles your payment data, please review Stripe's Privacy Policy.

7. Data Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: With third-party service providers who perform services on our behalf (e.g., AWS for hosting, Stripe for payment processing)
• Legal Requirements: When required by law or to respond to legal process
• Protection of Rights: To protect our rights, privacy, safety, or property, and that of our users
• Business Transfers: In connection with any merger, sale of company assets, or acquisition

8. Your Data Protection Rights

You have the following rights regarding the data we collect from you (note that these may vary from region to region):

• Right to Access: You have the right to request copies of your personal data
• Right to Rectification: You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete information you believe is incomplete
• Right to Erasure: You have the right to request that we erase your personal data, under certain conditions
• Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions
• Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions
• Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions
• Withdrawal of Consent: Withdraw consent where we rely on consent to process your data

To exercise any of these rights, please contact us through the contact information provided below.

9. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this privacy policy. When you delete your account, we will delete or anonymize your personal information, unless we are required to retain it for legal or regulatory purposes.

10. Changes to This Privacy Policy

Our Privacy Policy will be reviewed every year. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes. Changes are effective when they are posted on this page.